Contract Administration Specialist Las Vegas, Nevada Corporate – Legal/Compliance / Full Time / On-site Apply for this job The Contract Administration Specialist will play a pivotal role in ensuring the effective management, organization, and administration of the company’s contracts. This position requires a detail-oriented professional who can navigate complex contractual documents, collaborate with cross-functional teams, and maintain precise records to support the company’s operational and legal compliance. The ideal candidate will have a strong background in contract administration, excellent organizational skills, and a proactive approach to managing contractual obligations.   This role is expected to start at $60,000 per year. Job Duties and Responsibilities: Contract Administration & Management: Track the status of contracts throughout their lifecycle, ensuring timely follow-up on pending items with relevant departments. Log and maintain contract information accurately within the company’s contract management system, ensuring all data is up-to-date and easily accessible. Extract and manage key dates (e.g., renewals, expirations) and critical information from contracts to ensure proactive tracking and reporting. Set up and manage calendar invites for important contract-related dates, ensuring stakeholders are informed and prepared. Coordinate the contract signature process using electronic signature platforms, ensuring smooth and timely execution of agreements. Prepare and manage Purchase Requisitions (PR) and Purchase Orders (PO) related to contracts, ensuring alignment with budgetary and operational requirements. Assist in the setup and management of new vendors in NetSuite, coordinating with relevant departments to ensure seamless onboarding. Documentation & Record Keeping: Maintain organized, accurate, and up-to-date records of all contractual documents and correspondence, both digital and physical, ensuring easy retrieval and compliance with company policies. Implement and adhere to standard operating procedures for organizing, scanning, and storing contract-related documentation, ensuring consistency and accuracy. Ensure timely and accurate data entry of contract information into the company’s contract management system, minimizing errors and ensuring data integrity. Prepare and distribute regular contract status reports to stakeholders, highlighting critical dates, upcoming renewals, and potential issues. Support audit preparations by ensuring all contract documentation is complete, well-organized, and readily available for review. Collaboration & Communication: Work closely with Legal, Accounting, and other relevant departments to obtain necessary documentation and complete contract files in a timely manner. Coordinate with various departments to collect and organize supporting documentation for contracts, ensuring all necessary information is included. Maintain effective communication with all levels of staff, fostering positive working relationships and ensuring alignment on contract-related matters. Escalate contract-related issues or questions to the appropriate team (Legal, Finance, Operations) for resolution, ensuring timely and effective problem-solving. Administrative Support: Assist in scheduling and coordinating meetings related to contract reviews or discussions, ensuring all participants are informed and prepared. Maintain and update contract-related checklists and process documents, ensuring they reflect current practices and are accessible to relevant stakeholders. Help prepare materials for contract-related meetings or presentations, ensuring they are accurate, professional, and aligned with company standards. Assist in generating standard reports on contract status, expirations, and renewals, providing stakeholders with the information needed to make informed decisions. Additional duties as required. Qualifications Education: Bachelor’s degree in Business Administration, Legal Studies, or a related field. Equivalent experience may be considered. Experience: 3-5 years of experience in contract administration, legal support, or a related field. Experience with contract management software and tools (e.g., NetSuite, DocuSign) is highly desirable. Skills: Strong organizational and time-management skills, with a keen attention to detail. Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with document management systems. Ability to manage multiple tasks and priorities in a fast-paced environment. Understanding of legal terminology and contractual language is a plus. Experience in contract administration, preferably in technology, energy or related sectors. Familiarity with blockchain technology and basic understanding of bitcoin mining operations is a plus. Initiative and the ability to work independently with minimal direct supervision. Apply for this job When applying, mention the word CANDYSHOP to show you read the job post completely.